Include Metadata in Email Notifications

Metadata can be added to the subject and body of the e-mail message that is sent when a notification action is applied.

When the metadata tags to be added are described in the subject or main body of the e-mail message, those tags are replaced with metadata in the actual notification.

Use the following procedure to describe metadata tags in the notification main body.

  1. On the [Action] tab under [Notify], select the [Send Email] check box.

  1. Enter the subject in [Subject].

  2. In [Subject], right-click at the location to enter a metadata tag.

  3. On the [Select Field Variable(s)] screen, select the metadata tag to be inserted.

    4. Display Name

    Tag

    Description

    Copies

    JobCopies

    The number of print copies after the Print Rules are applied

    Number of Pages

    JobPages

    The number of pages after the Print Rules are applied

    Total Pages

    JobTotalPages

    The number of total pages (number of pages x copies) after the Print Rules are applied

    Data Size

    JobDataSize

    The data size of the print job after the Print Rules are applied

    Color Mode

    JobColorMode

    The color mode (Color or B&W) after the Print Rules are applied

    1 Sided/2 Sided

    JobSides

    The print sides (2 Sided or 1 Sided) after the Print Rules are applied

    Job Name

    JobName

    Name of the job

    PDL

    JobPDL

    Job PDL (RPCS, PCL, PostScript, etc.)

    User Name

    UserName

    Name of the user

    Printer

    QueueName

    Name of the print queue before Print Rules are applied

    Routing

    Route

    These are the redirect results after the Print Rules are applied.

    This is the name of the routing action (Allow, Deny, or Hold) or the name of the print queue at the redirect destination.

  1. Enter the subject in [Body].

  2. In [Body], right-click at the location to enter a metadata tag.

  3. On the [Select Field Variable(s)] screen, select the metadata tag to be inserted.

For details about the metadata tags that can be inserted, see Step 4.

Pop-up Notification Notes

The main body of the pop-up notifications is displayed in the same language as the language displayed in SLNX PC Client. If the main body was not added with the same language settings, a notification in English is displayed. If a notification in English has not been added, the notification that is first discovered is displayed.

The subject and main body of the e-mail notification will be displayed as they are entered on the Management Console and the language is not selectable.

Any one routing action from among [Allow], [Deny], [Hold], and [Redirect to Printer] can be specified for each rule.

Routing actions are not applied in the following cases:

  • When a secure print job has been instructed to be released from the operation panel of a device

  • When a print job has already been redirected

  • When a print job specifying a delegation user is sent using SLNX PC Client

  • When a guest print job has been sent using HotSpot Enterprise, MyPrint, or some other third party web/email to print solution.

  • When multiple rules including routing actions are applied, only the routing action with the highest priority in the above table is performed.

  • When the routing action is [Redirect to Printer], specify part of the printer name as the redirect destination. The printer name is not case sensitive. Use the test function to check the redirect result and the printer to which the job was sent. For details about the test function, refer to Test the Print Rules.

  • When multiple rules that include the [Redirect to Printer] action is applied, an action with the highest priority among those specified in [Set Priority to] is used.

  • When multiple rules including [Modify] action ([Force B&W], [Force 2 Sided], or [Do not Allow Release]) is applied, an action with the highest priority specified in [Permission Merge Setting] is executed. For details, refer to Delegation Server Settings

  • For notification actions, all pop-up notifications are displayed and all e-mails are sent only for the number of rules applied.

  • Confirmation pop-up notifications do not appear on a client computer when a print job is sent from a computer that does not have SLNX PC Client installed.

  • If the Delegation Server cannot connect to SLNX PC Client due to a network error even when a print job is sent from a computer that has SLNX PC Client installed, pop-up notifications are not displayed and the rules are applied without confirmation.

  • A print job that was not redirected is deleted, and a pop-up error notification is displayed on the screen of SLNX PC Client.